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Executive Administrative Assistant

posted Jan 30, 2017, 5:56 AM by CommunityActionPartnership MadisonCounty   [ updated Mar 10, 2017, 7:25 AM ]

Position Title: Executive Administrative Assistant

Agency: Community Action Partnership

Classification: Non-Exempt

Reports to: Executive Director

Location: Canastota (30 minutes from Syracuse and Utica)



Community Action Partnership for Madison County is a private, non-profit, anti-poverty agency that assists individuals and families through a variety of programs. Established in 1983, the agency provides services in Madison, Herkimer and Oneida counties from five office locations.  Some of the primary programs offered by the agency are Healthy Families, Early Head Start, WIC, Transitional Housing, crises management, parenting and mentoring.   


Position Summary:

This is a full time non-exempt position.  The successful candidate will work closely with the Executive Director to assist in smooth functioning of the agency. He/She is also expected to be aware of the strategic goals and objectives of the agency and will work alongside the Executive Director and the Management Team to help achieve those goals.


Activities and areas of responsibility includes:

  • Provide administrative support to the Executive Director to coordinate, manage and keep the Executive Director on track with schedules, projects and commitments.
  • Assist in development and upkeep of annual report, newsletter, fundraising appeals, social media content and website content.
  • Responsible for organization and tracking of compliance measures or documentation as required by Department of State, federal organizations, and all other auditors.
  • Work with the Board of Directors on governance issues including coordinating Board meetings, minutes etc.
  • Provide support to all programs with travel and procurement, handling petty cash, assist in agency event planning and assist in developing and revising office policies and procedure for improved work flow
  • Research using online and database resources for special projects and grant writing support



Qualifications and Skills:

  • Bachelor’s degree or five years experience in business or human services in a support role required.
  • Strong verbal and written communication skills required. Must be able to clearly understand, appreciate and articulate Community Action Partnership’s mission.
  • Strong technical writing skills with experience in writing brochures and newsletters.
  • Experience with creating documents and reports.
  • Must be well organized and have excellent time management skills.
  • Must be able to work independently, take initiative, and problem solve with little direct supervision.
  • Advanced knowledge of Microsoft Office Suite (including Word, Excel, Publisher and Power Point) required; experience with automated data bases a plus.


Candidates must be able to pass an acceptable background check. Employment will be conditional pending the outcome of the check.  If you are interested in being considered for this position, please submit your resume and cover letter to: HR@capmadco.org. CAP is an EOE/AAE.